English version France version Česká verze 18 – 20 May 2017   Karolinum, Prague

Registration guidelines

Registration is closed. However, we are happy to help you with the registration on-site.

Opening hours:

  • 18.5. – 8:00 – 17:30
  • 19.5. – 8:30 – 18:00
  • 20.5. – 8:30 – 14:30

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the completion of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details. Such payments cannot be identified.

Online registration will be closed on 9 May 2017.


Type Early
(until 8 March 2017)
(from 9 March until 31 March 2017)
Late / Onsite
(from 1 April until 9 May 2017)
AIFREF Member Registration* 250 € 300 € 400 €
AIFREF Non Member Registration 300 € 350 € 400 €
AIFREF Student Registration** 50 € 50 € 50 €
Gala Dinner (19 May 2017) 50 € 50 € 50 €

All fees are stated including the Czech VAT (21%).
*Valid membership is required in order to be eligible for the fee.
**The official proof of student status should be submitted by email as a PDF attachment to the Secretariat.


Please make sure to pay your registration fee within the time frame for the registration type applicable at the date of your registration. If your payment is not received before the deadline the latter fee will be automatically charged. Unpaid registration will not be considered valid until it is fully paid and confirmed.

Registration Fee Includes

  • Admission to all sessions
  • Welcome Reception at the historical spaces of Karolinum (18 May 2017)
  • Tour through the usually inaccessible areas of Karolinum
  • Coffee Breaks
  • Congress bag and Congress materials
  • Map of Prague
  • Prof. Matějček’s Best Poster Award

Social Events

Participants are requested to reconfirm attendance of all social events in the Online Registration Form. This also applies to the Welcome Reception that is included in the registration fee. Please note that the booking of social events will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.


The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.


Each participant will receive a registration overview and an email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.


All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details. Such payments cannot be identified.

As of 20 April 2017 you are kindly requested to make all payments by credit/debit card exclusively or to register on-site. Payment by bank transfer will no longer be available from this date.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. If the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay.


Accepted Credit / Debit Cards:


All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.Click here to learn more about online payments security.


The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the date of registration. Later changes will not be possible.


Cancellation of Registration:

  • Until 15 March 2017 – 50 EUR administrative fee will be deducted from all refunds.
  • From 16 March 2017 until 20 April 2017 – 50% of the fee will be refunded.
  • From 21 April 2017 – no refund can be processed under any circumstances.

All cancellations must be notified in writing (by mail, fax or email) to the Secretariat according to the following conditions:

  • For any change of name, a fee of 30 EUR will be charged.
  • Any post-congress queries (e.g. requests for refunds) can be made until 15 June 2017 only. Later requests will not be considered.


Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.

When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.


Data Protection Directive

Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time, I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

I am familiar with all completed parts of this form, and I declare that all information is accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the AIFREF Congress in May 2017 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.


The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.